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How to Apply for Educational Discounts and Funds

  • Campus employees are required to use the Educational Benefits system when requesting to use one of these eligible discounts, because it automatically notifies those offices upon final approval:
  • The Educational Benefits system will also help you expedite the approval process when using departmental funds for training other than the three mentioned above, but is not required under these circumstances
  • You can also use the Educational Benefits system to request time off to attend class(es), if needed

Above, you will select the type of class you will be taking to get started. Here are some fuller descriptions of each choice:

  • Extended Studies Course - UC San Diego Extension class
  • UCSD Undergraduate/Graduate Course via Concurrent Enrollment - Already an enrolled UC San Diego student and working toward a degree
  • UCSD Undergraduate/Graduate Course using Employee Discount - Employee-Student Program
  • Summer Session Course - UC San Diego Summer Session classes
  • Other - UC San Diego graduate classes that do not accept the Employee-Student discount, and all external classes

Tips for using the Educational Benefits system:

  • 1. Indicate whether department funds or time will be used (check all that apply)
  • 2. Complete all the required fields in the form that corresponds to your choice above
    • When filling out information about the supervisor, department head, and any additional approvers, please make sure that all information is entered correctly
    • Errors in spelling or email addresses cannot be corrected once your request has been submitted as in Tip 3 below
    • The system only recognizes plain @ucsd.edu addresses; if your unit uses a server name, e.g. @jsoe.ucsd.edu or @rady.ucsd.edu, be sure to omit the unit part when you are putting addresses in the system
  • 3. Use the Save/Send button to begin the approval process
    • Note: you will not be able to update the information once it is submitted, so please be sure to double check that all information is entered correctly

What happens after you click the Send button:

  • Your supervisor and department head will automatically be notified by email for their approval.
  • When all approvals have been obtained, the request will be automatically emailed to the appropriate campus office (Extension, Registrar, or Summer Session), who will contact you (the applicant) directly.
  • If expenses will be paid via immediate reimbursement or reimbursement upon successful completion, an email will be sent to Disbursements confirming the approval.
  • Departments need to process the reimbursement payment through Concur, referencing the Educational Benefits Request Number in the Business Purpose/Additional Information field or the Comment field.


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